Microsoft Teams, SharePoint and OneDrive - Collaboration
Communication from home office with teams
COVID-19 has shown that many companies work just as productively in home offices as in a regular office. Microsoft Teams enables digital communication in digital team rooms, chats, video telephony, documents, apps and more.
Teams can be created to which people from inside or outside the company can be invited. Selected members can set up channels within a team. Channels are topics of conversation that allow team members to communicate without the use of email.
Meeting via Microsoft Teams
Members and guests (outside the company) can be invited to meetings and can also participate via browser (administrator must set it accordingly). Meetings can be optimized by sharing the screen, with notes and drawings in the digital whiteboard, meetings can be recorded and transcribed.
Apps can be integrated into teams, such as Office applications, also external apps to complete other tasks.
With SharePoint Online, employees can easily create team and project-oriented websites without great technical expertise, share documents for colleagues, customers and partners and use them together.
The websites are often used for the company's intranet - a central location where employees can find company information. A corporate wiki website can be created and set so that only certain users can edit.
Team pages are the same pages that are also edited in the Teams app. It can be observed that the discussions and cooperation are increasingly shifting to Teams.
SharePoint is a powerful tool for storing and managing documents. An administrator can set group permissions so that only specific groups can change certain documents, some others can only read etc. Documents can be edited using both browser and Windows Explorer, see picture below.
Source: Sylbek 2020
Share OneDrive and SharePoint documents via Explorer
OneDrive for Business - personal storage
OneDrive is technically a part of SharePoint for personal data. Therefore, as with SharePoint, employees can save and share company data, also externally by default. In this case, an administrator possibly should restrict the settings before use.
OneDrive is already integrated in Windows 10, and you can connect to cloud storage by entering credentials. Accessing documents via Windows Explorer (see picture above) enables you to work offline. Data is stored locally until the Internet is available, then it is synchronized with cloud storage.
Teams, SharePoint und OneDrive costs
Teams, SharePoint and OneDrive are available in almost all tariffs, see 3 examples below.
MS.Preis: 4.20 € Our price from
Microsoft 365 Business Basic (formerly Office 365 Business Essentials) includes Office 365 web-apps: Word, Excel, Outlook, PowerPoint, OneNote, as well as Exchange, Teams, SharePoint, OneDrive 1 TB
MS.Preis: 6.70 € Our price from
Office 365 E1 includes Microsoft 365 Business Basic
and is for more than 300 users, more functionality in Microsoft Stream and video recording
MS.Preis: 19.70 € Our price from
Office 365 E3 includes Office 365 E1
and additionally: Desktop Apps (offline) and Exchange P2, SharePoint P2 and OneDrive P2 with 5 TB
This offer is directed to companies, all prices are net, per employee, monthly. Please note our Microsoft Office 365 prices
, up to 10% cheaper with a minimum contract term of 1 month.
For Microsoft 365 Business Basic and Office 365 E1, SharePoint and OneDrive are in Plan 1 version, that means OneDrive is 1 TB, SharePoint 1 TB + with each user there is an additional 10 GB. For Office 365 E3, SharePoint and OneDrive are available as plan 2 version, so the size for OneDrive can be increased to 5 TB via Powershell and to 25 TB via Microsoft's technical support.
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